Supplyframe, a Siemens company, is an innovative and rapidly growing leader in the electronics component industry. We are seeking an Executive Office Assistant based in our Pasadena, CA office. You will report directly to the CEO and support other executive/senior leaders within the organization. The ideal candidate is independent, self motivated and works efficiently with little to no supervision. In-house training provided. 

• Provide a wide range of high level administrative and operational support for the executive leadership team while managing day to day office responsibilities

• Act as travel liaison by booking flights, reserving hotel rooms, restaurants, etc. for internal and external stakeholders

• Answer incoming phone calls, schedule virtual/in-person meetings & appointments, greet customers/visitors and provide general administrative support to our employees 

• Serve as the point of contact for office maintenance & amenities, manage inventory for office supplies/equipment (coordinate with IT as needed), handle all shipping & receiving and mail management

• Liaise with facility management vendor, including cleaning, catering and security services

• Assist in HR administrative duties such as scheduling interviews, sending new hire kits, etc. while maintaining confidentiality and managing office health & safety protocols; having knowledge of the company’s policies and best practices to ensure compliance

• Support marketing activities, events, celebrations & conferences as needed

Who/What We Are Looking For:

• Bachelor’s degree is preferred and at least 2 years of related experience required. 

• Proven experience as an Executive/Administrative Assistant, Office Manager, Front Office Manager or other customer-facing roles 

• Knowledge of Office Administrator responsibilities, systems and procedures 

• Proficiency in MS Office 

• Excellent time management skills and ability to multitask and prioritize work 

• Attention to detail, problem solving skills and extremely proactive 

• Excellent verbal and written communication skills

• Strong organizational and planning skills in a fast paced environment

• A creative mind with an ability to suggest improvements 

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