DI SW COMPANY SECRETARY INDIA (M/F/D) - 510283

Siemens Digital Industries Software is a leading provider of solutions for the design, simulation, and manufacture of products across many different industries. Formula 1 cars, skyscrapers, ships, space exploration vehicles, and many of the objects we see in our daily lives are being conceived and manufactured using our Product Lifecycle Management (PLM) software.

The Legal Entity Finance team seeks to enable business excellence by managing legal entity finance with high ethical standards and precision, through globally scalable, lean, and efficient financial processes, close collaboration across the financial and business ecosystems. We invest in our people and enhance their skillset, as we continuously improve our processes and adapt new technologies and strive to support our growing DISW business and achieve our ongoing goals.

The DI SW Company Secretary India is responsible for ensuring corporate governance, statutory compliance and effective board administration of the company. The role acts as a key advisor to the Board on regulatory and governance matters and ensures that the company operates in accordance with applicable laws and best practices. Responsible for coordinating issues globally and across different disciplines. Prepares and maintains secretarial books and records and legal materials to support corporate governance requirements and other projects. Must operate autonomously, exercising independent judgment and discretion.

Key Responsibilities:

1. Statutory & Regulatory Compliance

• Ensure compliance with the Companies Act, 2013, Rules and other applicable corporate laws
• Maintain and update statutory registers, records, and filings with Registrar of Companies (RoC)
• File annual returns, financial statements and event based filings within prescribed timelines
• Ensure compliance with FEMA, SEBI (if applicable), and other relevant regulations
• Monitor changes in corporate laws and advise management on their impact

2. Board, Committee & Shareholder Management

• Organize and administer Board Meetings, Committee Meetings, and General Meetings
• Prepare agendas, notices, explanatory statements and minutes
• Ensure proper conduct of meetings and accurate documentation of decisions
• Facilitate effective communication between the Board, management and shareholders
• Collaborate and manage expectations of group company stake holders
• Handle shareholder correspondence, share transfers and issue of share certificates

3. Corporate Governance & Advisory

• Advise the Board on governance best practices, fiduciary duties and compliance obligations
• Ensure adherence to the company's Articles of Association and internal governance policies
• Support implementation of board decisions and resolutions
• Act as a key interface with auditors, legal advisors, regulators and consultants
• Coordinate 3rd party vendor audit by external consultant as per Siemens Guidelines

4. Secretarial & Legal Documentation

• Draft and review resolutions, agreements, policies, and corporate documents
• Maintain records of directors, key managerial personnel (KMP) and shareholding structure
• Manage appointments, resignations and changes relating to directors and KMP
• Support due diligence, audits and corporate inspections

5. Risk, Compliance & Ethics Support

• Support compliance monitoring frameworks and internal controls
• Assist in implementation of corporate policies such as code of conduct, whistleblower policy, etc.
• Coordinate responses to regulatory notices, queries or inspections

6. Corporate Social Responsibility

• Coordinate with business teams for obtaining CSR proposals & obtaining CSR Committee approvals
• Ensuring timely deployment of funds, monitoring progress & timely reporting to CSR Committee

Skills and Abilities:

• Strong knowledge of corporate and commercial laws
• Excellent drafting and documentation skills
• High attention to detail and compliance orientation
• Strong stakeholder management and communication skills
• Integrity, confidentiality and professional judgment
• Ability to work independently and advise senior leadership
• Extensive knowledge of global corporate structure and governance requirements.

Qualifications & Experience:

Mandatory

• Member of the Institute of Company Secretaries of India (ICSI)
• Bachelor's degree in commerce, Law or related discipline
• Minimum 10 years relevant corporate experience

Preferred

• Experience in private limited companies, group structures or MNC subsidiaries
• Working knowledge of MCA portal, e filings and corporate compliance tools
• Software company experience
• Business English

Why us?

A collection of over 377,000 minds building the future, one day at a time in over 200 countries. We're dedicated to equality, and we welcome applications that reflect the diversity of the communities we Work in. All employment decisions at Siemens are based on qualifications, merit, and business need. Bring your curiosity and creativity and help us shape tomorrow!

Siemens Software. Transform the Everyday

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